Lucky for us, Microsoft Outlook is a solid email client with a list of impressive features. With the right tweaks here and there, we can give ourselves a little wiggle room to make the necessary corrections even after clicking the Send button. Knowing how to delay the sending of your emails can prove to be hugely important. Let’s say you’re exchanging emails with a potential client that is living in a time zone entirely different than yours. It would be preferable that the notifications from your email don’t wake him at 3 AM. You can go about it in a smart way and schedule the email to send at a time when that person is available. In this article, we are going to showcase some methods that will help you send messages at a later time. Below you have step by step instructions on delaying the sending of a single email in Outlook (Method 1). If you want to delay every email you send, it’s advisable that you set up a rule that will automatically run in the background and delay the sending (Method 2). Whichever method you end up following, do not overreact with the postponement of your messages. Keep in mind that some Outlook versions and email clients use the original sent date when ordering the email list. So the recipient might miss your emails is you delay it for too long. Oh and remember to test properly before relying on one of the methods below for something important. Let’s begin.
Method 1: How to Delay the delivery of a message in Outlook
If you don’t believe you’ll delay messages that often, delaying a single message is a lot more convenable. The following guide will work on Outlook 2016, Outlook 2013 and Outlook 2010. If you’re using Outlook 2007, refer to the Note paragraphs under each step for the exact Outlook 2007 paths. Immediately after you complete your email, don’t click the Send button. Instead, follow the instructions down below: In case you decide to send your message sooner than the previously set date, here’s what you need to do:
Method 2: Delaying All Email Messages with a Rule
If you want to give yourself some wiggle room after pressing the Send button, this method will solve your problem. You can delay sending all your email messages by a certain number of minutes by enforcing a rule in Outlook. However, you can’t postpone them for more than 120 minutes, but I think that’s more than enough. Here’s what you need to do: Note: Keep in mind that the rule previously configured won’t be enforced if Outlook is closed. With this in mind, if you want to make sure that your emails are delivered after the delay period, make sure to leave Outlook open.
Wrap Up
Doesn’t matter which method you used, don’t forget to test it properly before relying on it for something important. It’s important to check if your email service provider uses the time when you originally clicked Send or the time when Outlook actually sends the message after the delay. While I got your attention, you should know there are many add-ins that will help you delay email messages. SendLater, Email Scheduler and SetDeliveryTime are all good, free alternatives. But if you don’t want access to more customising options, using the native ways of delaying emails in Outlook should be more than enough.
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